Free templates
Free HR letter templates
Seven HR letter formats for India as Word and PDF files. Free, no sign-up. Replace the text in [brackets] with your details.
The templates
- Warning letter - A formal written warning about conduct or performance, with an acknowledgement section. Read the format | Word (.docx) | PDF
- Offer letter - The job offer before joining: role, CTC, start date and the acceptance line. Read the format | Word (.docx) | PDF
- Appointment letter - The letter on joining that confirms the terms of employment. Read the format | Word (.docx) | PDF
- Experience letter - Confirms the designation, period of employment and nature of work. Read the format | Word (.docx) | PDF
- Relieving letter - Confirms the employee is relieved of their duties and gives the last working day. Read the format | Word (.docx) | PDF
- Salary slip (Form V) - The wage slip under the Code on Wages (Central) Rules, 2026. Read the format | Word (.docx) | PDF
- Resignation letter - A standard resignation letter with the last working day and a handover line. Read the format | Word (.docx) | PDF
Format for reference only, not legal advice. Each post explains what the letter must say and which rules apply.
See our guides: Employee exit and Salary and pay, or go back to all free tools.